Letter of Authorization to Pick Up Passports

Letter of Authorization

Planning an upcoming international vacation and do not want the hassle of passport pick-up? Fret not! We’ve got a simple solution for you. In this blog post, we’ll delve into the benefits of obtaining a Letter of Authorization, the key to unlocking your dream trip abroad without enduring the dreaded passport office queues.

When utilizing the services of an outside service or party other than yourself to pick up a passport on your behalf, they must have a letter of authorization. This page will take you through all you need to know.

Letter of Authorization to Pick Up a Passport

To: The US Department of State, Passport Services

To Whom It May Concern,

This letter serves to authorize the bearer, Mr/Ms___________________________________  to pick up my/our passports (Optional if for family and the passports of my family) (as indicated below) from the Visa/Passport Collection Center on our/my behalf.

Personal information

(Note: please duplicate this section for each person whose passport is being picked up. )

Name on Passport

Passport Number

Authorized by:

 (Your Name) (Printed or typed)

Your Signature:

Your Cell Phone Number:

Authorized Person’s Information

The Authorized Person’s Name:

 (Name-printed or typed)



Note: By signing this authorization letter, I (your name) absolve (name of the issuing entity) of any responsibilities once the passports have been delivered and are in the possession of the person authorized to act on my/our behalf.

Your signature and the signatures of all parties whose passports are being picked up.

Please attach to this form a copy of your National ID and a copy of the birth certificate of any children listed. 2. All applicants over 18 must sign this form and attach a copy of their National ID.

Signed: ______________ (Relationship) ________________________

Signed: ______________ (Relationship) ________________________

Signed:_________________ (Relationship) _______________________

How Do You Submit a Letter of Authorization to Pick up a Passport?

Complete the following steps in order to submit your letter of authorization along with your expedited passport application:

  • Use may use your Web browser to print two separate copies of the Passport Processing Authorization Letter from the official website. You will need to complete both copies fully. When filling out the letter, you will need to check off all of the required boxes relevant to your travel plans and also provide the name of the courier company you plan on using at the bottom of the letter.
  • Or, You may use the sample provided below.
  • When filling out the letter of authorization, always do so by hand using blue or black ink. Do not leave any of the fields blank or it could delay your application’s processing. When you’re finished filling out the documents, be sure to sign your name at the bottom.
  • Always ensure that your signature appears the same on all of the documents you’re submitting. If you sign your name differently on each copy, it could delay your application’s processing.
  • Make sure that you check only the first two boxes on your letter of authorization. The intention of the letter of authorization is to allow your courier service to discuss your passport application with the Department of State. If you check off all three boxes on the form, it could delay your application.

Once you’ve finished filling out the form, make sure that you place it safely and securely inside the envelope that you plan on giving to the representative from your courier service. The representative will take the letter of authorization, along with all other documents inside the envelope and submit them to the Department of State on your behalf.

One copy of the authorization letter goes inside the envelope, while the other will go on the outside. This ensures that the acceptance agent has quick access to the letter so that they may begin looking through the documents inside your envelope and start processing your application right away.

So long as you properly fill out the letter of authorization, submit the appropriate forms and fees, and take care of other considerations, you can have your passport in hand in as little as one to two business days.

If you decide to write a letter yourself, please keep in mind the following:

  • The letter must state the authorized party’s name and/or Company name.
  • State that the authorized party may pick up the passport on the applicant’s behalf.
  • State the name on the passport.
  • State the passport number.
  • The authorized party’s photo ID should be attached.
  • The authorized party’s signatures must be attested to.
  • The letter must be dated.
  • If more than one passport is being picked up (for example, a parent and children), then information must be completed for each individual.


Writing a letter of authorization to pick up passports is an important process and needs to follow governing procedures. Although it is not overly complicated, it does need accuracy and the ability to properly communicate with other parties involved. As demonstrated in this post, providing a comprehensive summary of agreement terms and signing off with all required signatures are essential steps for a successful outcome.

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